Officer Responsibilities

Sergeant-at-Arms-

• Host of the meeting (room arrangements, temperature, greeter)
• Welcome Committee (registration table Thursday evening and Friday morning, greet attendees)
• Creative contest (set up, ballots, judging, tabulation, presentation of awards)
• Name Badges
• Tabulation of new officer election
• Special section ad idea list and contest ballots

Secretary/Treasurer -

• Registration table Thursday night and Friday morning (collections, late comers, etc.)
• Payables (hotel, restaurants, award winners, bills, etc.)
• Present Treasurers report and minutes of last year's meeting during the business session
• Take minutes at officer meeting and general meeting
• Prepare ending balance sheet reflecting final income and expenses

Vice President -

• Program (plan program, set up speakers, confirm speakers, introduce speakers, check on equipment they need and see that it is in place and working, sit with speakers at meeting, meals, etc.)
• Membership and meeting attendance (call newspapers in February and March that have not attended TNAMA and try to solicit attendance, also call members or past attendees who have not yet sent in registration in March and April to encourage attendance)
• Exercise all functions of the President during the President's absence
• Close the meeting as new President

President -

• Plan and oversee officer planning session well in advance of general sessions.
• Coordinate with officers on all aspects of planning and meeting
• Preside over meetings
• Prepare meeting brochure for mailing

Texas Newspaper Advertising Managers Association